Participants FAQs

Frequently Asked Questions

Participants Guide available here: Africa | Americas / Caribbean

WHAT’S THE CONSULTATION ABOUT?

The 13th Biennial Consultation on Urban Ministry is an invitation to all of us to be reminded of the humanity of those around us, including those who are vulnerable and marginalised in our cities, and including ourselves as well. It is an invitation as well to be reminded that we are connected to all of creation and to God. Our theme this year is “Do we see her?”, a question taken from Jesus’ interaction with Simon the Pharisee in Luke 7:44, when he invites Simon to see the woman who has entered his home not just as an outcast and a sinner, but as a beloved disciple. “Do we see her?” invites us to see with a radically transformed vision, how God is at work in the world.

WHERE & WHEN IS THE CONSULTATION HAPPENING?

The Consultation this year will take place in cities across the continent of Africa as well as in the USA, Canada, Caribbean, and Australia. Countries where anchor partners (local hosts providing meeting venues) are represented include: South Africa, Malawi, Lesotho, Mozambique, Zambia, Kenya, Uganda, Nigeria, Ghana, Cameroon, Cote d’Ivoire, USA, Canada, Dominican Republic, Haiti, and Australia, not to mention additional countries (such as Mexico, Nicaragua, and the Philippines) where participants will be joining us virtually. This will be the most far reaching Consultation we have had in over 25 years of convening, and we are so grateful to all of the anchor partners who have been working hard with us to help bring all of the pieces together to make this happen!

Africa:

  • Ghana, Côte d’Ivoire: 7:30am – 3:00pm
  • Nigeria, Cameroon: 8:30am – 4:00pm
  • South Africa, Lesotho, Malawi, Zambia, Mozambique, Rwanda: 9:30am – 5:00pm
  • Kenya, Uganda: 10:30am – 6:00pm

Americas/Caribbean:

  • Pacific: 8:00am – 1:00pm
  • Mountain: 9:00am – 2:00pm
  • Central: 10:00am – 3:00pm
  • Eastern: 11:00am – 4:00pm

HOW IS THIS GOING TO WORK?

The Consultation this year is being held in a mixed format: partially in-person and partially online. If you live in the same area as one of our anchor partners, you will be directed to a specific local site where you will participate with a small group of people (with local covid health guidelines in place). With your local site, you will be engaging in small groups in a facilitated process of reflection, discernment, and action, and joining other sites across the Consultation via online Zoom meetings throughout the time. There will also be a few small talks and devotionals, creative presentations, and your own opportunities for creative expression as well!

OKAY, BUT WHERE DO I GO ON THE DAY OF THE CONSULTATION?
Each participant will either be assigned to a specific anchor partner (host venue) site to attend the Consultation, unless you are joining the virtual cohort. If you are unaware of where you should be going (or if you have not told us you will be joining the virtual cohort), please let Jen know by emailing her (jennifer (at) instituteforurbanministry [dot] org).
WHAT ARE THE START AND END TIMES FOR THE CONSULTATION?

Please check the table below to be sure you know the start and end times for the Consultation in your time zone. The start and end times vary by time zone. (For example, if you are participating from Ghana, your start time is 7h00 in the morning and end time is 15h00 in the afternoon, but if you are participating from South Africa your start time is 9h00 and you will end by 17h00).

Please note that registration will begin at least half an hour earlier before the first session start time. As you can see, the first session will begin promptly at 30 minutes past the hour in each time zone, but the overall start time is 30 minutes before. Plan to be at least 10-15 minutes earlier so you can register and be settled before the session begins.

Africa:

Time Zone 1 (GMT)

Ghana, Côte d’Ivoire

Time Zone 2 (GMT+1)

Nigeria, Cameroon

Time Zone 3 (GMT+2)

South Africa, Lesotho, Malawi, Zambia, Mozambique, Rwanda

Time Zone 4 (GMT+3)

Kenya, Uganda

Overall Start and End Times

7h00 – 15h00

8h00 – 16h00

9h00 – 17h00

10h00 – 18h00

22 Oct, Session 1.1

23 Oct, Session 2.1

07h30 – 09h30

08h30 – 10h30

09h30 – 11h30

10h30 – 12h30

LUNCH BREAK / CREATIVE SESSION – 45 min.

22 Oct, Session 1.2

23 Oct, Session 2.2

10h15 – 12h15

11h15 – 13h15

12h15 – 14h15

13h15 – 15h15

LUNCH BREAK / CREATIVE SESSION – 45 min.

22 Oct, Session 1.3

23 Oct, Session 2.3

13h00 – 15h00

14h00 – 16h00

15h00 – 17h00

16h00 – 18h00

Americas / Caribbean:
Pacific Daylight Mountain Daylight Central Daylight Eastern Daylight

(including Haiti, Dominican Republic)

Session 1 8am – 10am 9am – 11pm 10am – 12pm 11am – 1pm

BREAK* – 1 hour

Session 2 11am – 1pm 12pm – 2pm 1pm – 3pm 2pm – 4pm
 
WHAT SHOULD I BRING?
  • Materials: Your anchor partner will provide everything you need to participate in the Consultation, but if you are able, we recommend bringing your own pens, and if you have them, sticky notes, so that you don’t need to share these items with others.

  • Devices: The Consultation will take place locally, but also virtually via Zoom. If you are planning to connect directly to the Consultation Zoom links, please bring a phone, tablet, or computer with Zoom installed on it. If you already have Zoom installed, please be sure to update your app to version 5.3.0 or later. If you do not update, you will not be able to participate online in certain parts of the Consultation.

  • Participants Guide: We also recommend that you either bring a copy of this Participants guide on your phone or other device, or printed out, for your own reference, if you can. Some anchor partners will be printing these for their participants; if you need a printed copy, please contact your anchor partner host or a member of the Consultation Planning Team for assistance.

  • Food: We have recommended against anchor partners providing catering because of the potential for spreading covid. However, we all have to eat! So please bring along your own lunch or some snacks to last you through the day. Depending on your location, you may also be able to purchase food nearby. Some anchor partners have decided to provide a light meal, but if you have not been instructed otherwise, please plan to bring your own food. We strongly recommend against sharing of any utensils, plates, or cups (even for tea).

  • Masks: In order to participate in the Consultation, you must have a mask on, even if the event is being held outdoors. If you do not have a mask when you arrive, for your health and that of others, you will not be able to stay and participate.

WHAT SHOULD I EXPECT WHEN I GET THERE?
  • Facilities: Most of the anchor partners are preparing to host a small group of people (anywhere from around 6 to 20) at each site, so you should be able to be a part of a gathering with ample physical distancing. Anchor partners have been instructed to provide hand sanitiser, soap and water, or other means of disinfecting one’s hands. Bathroom facilities should also be available.

  • Health check: If you are feeling unwell or exhibiting any signs of covid, flu, or any other easily communicable illness, please do not attend the gathering! If you would like to connect virtually instead, please let me know (by WhatsApp +27659860327 or email).

  • Registration: When you arrive, you will be directed to on-site registration. Please be at least 10-15 minutes EARLIER than the first session so you can make time to register, get settled, and possibly connect to the internet before the first session begins. Anchor partners and facilitators will also hand out materials you will need for the day and provide any other relevant information.

  • Other: Please plan to stay for the entire Consultation. Because this is a facilitated process rather than individual one-off sessions, if you come and go, you will lose the thread of the conversations. If you cannot commit to the full two days, speak to your anchor partner so they can help catch you up to the sessions you will miss.

GREAT! SO WHAT SHOULD I DO?

You have til Friday, 16th October to register.

If you haven’t already, please like and follow us on Facebook and Instagram! During the Consultation, tag us in photos. We’re using these hashtags:  #iumconsultation  #iumconsultation2020  #doweseeher